HOA Board Meeting Notes - June 10

Grand Firs Board of Directors Meeting: June 10, 2010 (via conference call)

Present: Tyler Sang, Ken Paauw, Mandy Johnson, Mark Jones, Rob Ihrig

Vote on property management company: group unanimously voted to hire JC Higgins (Ken has Scott’s proxy). Mark will meet with Higgins tomorrow.

Tyler needs tax ID for the LLC; Ken has contacted the bankruptcy trustee to obtain that.

Tyler/WA Federal has paid the Tacoma Power bill, lights still on.

Budget will be set up when Higgins is hired.

Mark brought up the south gate and asked if/when it will be operational. South gate has been closed, resulting in construction vehicles using the north gate. Ken emailed Scott to ask. UPDATE: During the meeting, Scott emailed Ken, said south gate is operational but has yet to be programmed.

Ken received a landscape bid but hasn’t looked it over, will forward it to Mark. Ken requested we obtain a bid from Blue Sky. Mark said Higgins may know of a couple businesses we could ask.
Mark will look into a master insurance policy (general liability policy in $2 million range). Tyler will look at her other properties and see who/what they use.

Mark brought up a bank account; Higgins will be able to assist in that area. Ken suggested we sign a contract with them first, then look into opening an account.

Mark discussed possible amendments to CC&Rs (example: pets/animals). Changes should be kept to a minimum due to costs for recording the documents each time.

Rob brought up Renaissance dumping construction debris on lots owned by WA Federal.

Mark asked about gate remotes: who will provide them to new homeowners? Mark will discuss this with Higgins.

Mark brought up a treasurer: should we appoint someone from within the community? Tyler said the treasurer would need to be on the board, has concerns about board being too large.

Mark would like a maximum of 7 on the board. Tyler said once Higgins in hired, we won’t need a treasurer.

Group agreed to another phone meeting on June 17 at 4:30pm.