HOA Board Meeting - June 3

Grand Firs Board of Directors Meeting: June 3, 2010 (via conference call)

Present: Tyler Sang, Ken Paauw, Mark Jones, Rob Ihrig, Mandy Johnson

Mark: Received bids from three property management companies: VIS Group ( $5.62/developed lot per month, $2.62/undeveloped lot per month, $500 start-up), JC Higgins ($5.50/developed lot per month, $2.00/undeveloped lot per month, $2000 start-up which may be deferred until we have funds rolling in), and Sureco (out of the running, price is triple of what the other companies charge).

Tyler has no experience with Higgins, Ken appears to favor Higgins.

Tyler has experience with VIS (large development in Lacey is using them).

Decision on property management company tabled for now. Will vote next week.

Tyler: Tacoma Power will not accept payment from WA Federal, so we need to register with the Secretary of State ASAP (registration set to expire soon). WA Federal willing to foot the bill (almost $4000, to be credited that amount on their dues) but Tacoma Power will not accept WA Federal’s credit card, nor will they send invoices because we are not an official HOA. Power may be cut off on June 7.

HOA officers: bank representatives not interested in being officers, makes more sense to have homeowners as the officers.

Mark Jones nominated and elected HOA president, Rob Ihrig nominated and elected HOA VP, Mandy Johnson nominated and elected HOA Secretary, Tyler Sang nominated and elected HOA Treasurer at 4:42pm.

Tyler: No need for treasurer when property management company is hired.

Ken requested another meeting to discuss bylaws and vote on a property management company. Next meeting: June 10 at 4:30pm via conference call.

Mark: property management company will want to make sure that all lots are having dues paid on them, asked if banks are okay paying $250/lot. Tyler and Ken see no problem with that.

Ken: biggest component of budget is landscaping, offered to collect a couple of bids (including Blue Sky). Mark will collect bids as well (will talk to property management company to see if they have recommendations).

Meeting adjourned.