Grand Firs Board of Directors Meeting: June 17, 2010 (via conference call)
Present: Mark Jones, Don, Tyler Sang, Mandy Johnson
(Experienced technical difficulties with conference call. Some were unable to dial in.)
Tyler received tax info from Ken, will forward to Don (who is with JC Higgins).
Tyler reviewed JC Higgins’ contract, asked Don for a couple of clauses to be written in. Per CC&Rs, if we hire a property management company, there must be a termination clause allowing us to terminate in 30 days (in order for the contract to be valid, this provision must be written in). Don will add this clause to the contract. Also per CC&Rs, we need a clause that states the HOA will not be held liable for actions done by the property manager. Don will check on this but thinks it will be okay.
Tyler asked Don if she could see a budget/expenses from a similar-sized development for comparison. Don said he can arrange that.
Hope to approve and sign a contract ASAP. Don will have budget and info to Tyler tomorrow. Possible meeting next Monday or Tuesday.
Discussed a couple of landscape bids that we can't afford.
Gate: Higgins doesn’t provide gate services. Most gated developments will have a homeowner volunteer to take care of the programming. There is a man in Orting who programs gates for a cost. For now, Mandy will continue to manage the programming (for Phases 1 and 2) on a volunteer basis. Did not discuss who would program Phase 3.
Mark mentioned that bills will start coming in, so it’s important to get signed with Higgins soon so we can begin collecting dues. Mark will put an introductory letter together, letting neighbors know that dues are coming. Board would like to see the letter prior to it being sent. Don has an example letter which he will send to Mark.
Mandy will provide Mark with the master gate list (which contains names and addresses) for mailing purposes.
Meeting adjourned.
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1 comment:
We've been out of town & I'm just now going through the blog. Have we actually hired Higgins yet? If not, I have a huge concern!! They were property managers of a rental home in the neighborhood we lived in previously. There was drug activity in & around the house as well as a HUGE amount of garbage piled up in the side yard. I have photos of the trash. We called several times & had no fix. Police were called, Higgins was called and the county was called for the health hazard. Just concerned that they won't really care about our development. How did we find them? What research has been done on the company?
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